Make Sure Your Tax Filings Are Mailed on Time

New USPS postmark updates could affect timeliness of tax return filings.

If you’ve ever sprinted to the mailbox on April 15 to get your tax return in on time, you may need to plan ahead. (Not that waiting until the last minute is ever a great idea!)

On Dec. 24, 2025, the U.S. Postal Service (USPS) updated its postmark dating procedures to clarify when an item is considered officially accepted. USPS is not changing the current machine application of postmarks; rather, the postmark date now indicates when the mail was first processed at a regional postal facility — not the date it was dropped off.

Why does this specifically matter for tax filings? The U.S. Internal Revenue Code (IRC) §7502(a)(1) is clear: The IRS will rely on the postmark date applied to an envelope to determine timely filing if the document is not physically delivered to the IRS office by the due date.

What does this mean for tax filings? The postmark date applied at USPS processing facilities will not necessarily match the date on which the mail was collected by a letter carrier, dropped off at a retail location, or placed in a collection box — it could be later than the date it was first accepted by USPS. So, if you give your tax filing envelope to your carrier on a Tuesday afternoon, it may not make it to the regional processing center to be postmarked that Tuesday. USPS is making changes to its transportation operations, necessitating the update.

Is there any guarantee a letter is postmarked by a certain date? Yes, USPS offers an option to ensure the postmark date aligns with the mailing date, but you need to proactively go in person to any USPS retail counter and ask the piece to be manually postmarked (also called “hand-canceling). USPS offers this as a free service up to 50 items. Other options include purchasing a certificate of mailing or using registered or certified mail to obtain a receipt showing the date of acceptance.

What about printed postage that has a date on it? If you apply a pre-printed label, such as from home or a self-serve kiosk, you are still not guaranteed that date matches the date USPS first processes the item.

What should taxpayers do to make sure the IRS receives tax filings on time? Here are ways you can protect yourself from a late filing:

  • Work with your CPA. As trusted tax preparers, CPAs will work with you to ensure your filing is received by the IRS on time.
  • Choose certified or registered mail. Yes, this requires paying extra ($5.30 for certified, $4.40 for mail receipt or $2.82 for email receipt), but the piece of mind could be worth it. You will also have to go to a USPS retail location in person. It’s a good idea to choose certified or registered mail for any correspondence with the U.S. government so that you have a printed record.
  • Mail early. If choosing certified or registered mail is not an option, aim to put your tax filing in the mail at least five days before the deadline (or even earlier).

Does the USPS have any guidance? Sure does. Check out these links for more information:

How to Benefit From Qualified Charitable Distributions (QCDs)

Qualified Charitable Distributions (QCDs) are a highly effective tool in the tax planning toolkit, particularly for retirees who must take Required Minimum Distributions (RMDs) from their Individual Retirement Accounts (IRAs). By directing a portion or all of an RMD directly to a charity, taxpayers can potentially reduce their taxable income significantly, yielding multiple tax advantages.

Understanding QCDs

A QCD is a transfer of funds from an individual’s IRA, payable directly to a qualified charity. These distributions can be counted toward satisfying your RMD for the year, up to an inflation adjusted maximum amount. QCDs were first introduced as a temporary provision in 2006, but since then have become a permanent feature of the tax code.

How QCDs Work

For a distribution to be considered a QCD, it must meet specific criteria:

  • Eligible Accounts: The funds must come from a traditional IRA, and the account holder must be at least 70½ years old at the time of the donation. Distributions cannot be from SEP or SIMPLE IRAs. The QCD can come from a Roth IRA only if it is a non-taxable distribution.
  • Direct Transfer Requirement: The funds must be transferred directly from the IRA custodian to the qualified charity.
  • Qualified Charitable Organization: The recipient must be a 501(c)(3) organization, and the donor is responsible for obtaining an acknowledgment letter from the organization under the same documentation rules as if claiming an itemized deduction for a charitable donation. Generally, private foundations, donor-advised funds, or supporting organizations do not qualify. However, the SECURE 2.0 Act allows a one-time $50,000 distribution to certain charitable structures, including charitable gift annuities, charitable remainder unitrusts, and charitable remainder annuity trusts. The $50,000 maximum lifetime distribution amount is adjusted for inflation, and for 2025 is $54,000.

Tax Benefits of QCDs

  • Income Reduction: Since a QCD is not taxable, it does not increase the Adjusted Gross Income (AGI). This characteristic can be beneficial in several ways beyond just avoiding income taxes on the RMD.
  • Enhancing Income-Limited Tax Benefits: wer AGI means potentially enhanced eligibility for other tax benefits and credits that are income-limited. Here are a few examples:
    • Social Security Taxation: By not increasing your AGI, QCDs can help maintain lower-taxed tiers of Social Security benefits.
    • Medicare Premiums: Medicare Part B and Part D premiums are determined by AGI. By keeping this figure low through QCDs, you can avoid higher Medicare premiums.
    • Itemized Deductions Threshold: A lower AGI level can help with thresholds that apply to itemized deductions, thereby increasing their value.
  • Same Benefit as Charitable Contributions, Plus More: Normally, when a taxpayer makes a charitable contribution and itemizes deductions, that amount reduces taxable income. However, a QCD provides the same benefit of a charitable deduction without having to itemize, while also lowering the AGI. This is an advantage for taxpayers who take the standard deduction.

Not Just for High-Income Taxpayers

There’s a common misconception that QCDs primarily benefit high-income taxpayers because of the significant annual limit, which is $108,000 in 2025 due to inflation adjustments from the original $100,000 maximum. However, QCDs can be utilized by any eligible taxpayer meeting the age requirement to lower their taxable income and improve their tax situation. Even small donations can leverage the benefits associated with reduced AGI targets. For a married couple, the annual limit applies to each spouse who has an IRA.

The IRA Contribution Trap

While QCDs can be incredibly beneficial, it’s essential to be aware of the so-called “IRA Contribution Trap.” This issue arises because the Internal Revenue Service (IRS) treats any deductible IRA contributions made after age 70½ as a reduction in the allowable QCD amount. For instance:

  • If you contribute $6,000 to your IRA after age 70½, and simultaneously, you intend to make a $10,000 QCD, only $4,000 of that QCD will qualify for the exclusion. This rule reduces the intended tax benefit of the QCD.

Understanding this catch is crucial for retirees who are still working and might continue contributing to their IRAs while also planning to make QCDs.

Strategic Considerations

Taxpayers should consider the timing and structure of QCDs, especially in years where they may face other significant income events. Planning your QCDs in conjunction with other taxable events can help maintain lower AGI levels, thus optimizing the overall financial benefits.

For example, if a taxpayer anticipates a substantial capital gain or receives a large payment from another source, a well-timed QCD can offset the income increase, helping to manage the AGI.

Conclusion

Qualified Charitable Distributions are not merely a tool for philanthropic endeavors; they are a powerful strategy for managing taxable income and maintaining eligibility for other tax-related benefits. By understanding how QCDs work, taxpayers can strategically plan their charitable giving while maximizing their tax advantages.

In summary, QCDs offer multi-faceted benefits, including income reduction, enhancement of other tax benefits, and a simplified way to execute charitable giving. Whether you are making small donations or using the full annual limit, incorporating QCDs into your tax strategy can have far-reaching results that benefit your finances and the organizations you choose to support.

If you are retired and planning a significant contribution to your place of worship or another charitable organization, such as a donation to your faith community’s building fund, it would be prudent to explore the option of a Qualified Charitable Distribution (QCD). Please contact our Leesburg (703-771-1818) or Warrenton (540-347-5681) office for personalized assistance in evaluating how a QCD might benefit your specific situation.